Home Office Cellphone Reimbursement Policy
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Effective Date:
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November 2025
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Focus Group:
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Home Office Employees
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Guidelines:
Purpose
This policy establishes guidelines for reimbursing employees who use their personal mobile phones to conduct essential work on behalf of Global Outreach, ensuring compliance with IRS accountable plan rules and promoting responsible stewardship of resources.
Eligibility
Employees are eligible for cellphone reimbursement if:
• Their role requires regular and consistent use of a mobile phone for business purposes (e.g., field communication, email access, donor/stakeholder contact).
• They use their personal mobile phone to fulfill those responsibilities.
• The business use can be reasonably substantiated.
Guidelines
For eligible employees, the organization will reimburse 50% of an employee’s monthly cell phone service plan cost.
• This reimbursement is intended to cover business-related usage only.
• The policy does not include reimbursement for the purchase of new devices, upgrades, accessories, or insurance plans.
• Reimbursement is provided upon submission of a monthly statement showing the total cost of the service plan.
• This policy applies to all eligible home office employees and is subject to periodic review.
Reimbursement Process
To receive reimbursement under the organizations accountable plan:
• The employee must have approval from their Department Vice President.
• Upon approval, the employee must complete the Expense Reimbursement Form within 30 days of receipt of cell phone bill.
• The employee must attach a copy of the cellphone bill to the expense reimbursement form.
This policy establishes guidelines for reimbursing employees who use their personal mobile phones to conduct essential work on behalf of Global Outreach, ensuring compliance with IRS accountable plan rules and promoting responsible stewardship of resources.
Eligibility
Employees are eligible for cellphone reimbursement if:
• Their role requires regular and consistent use of a mobile phone for business purposes (e.g., field communication, email access, donor/stakeholder contact).
• They use their personal mobile phone to fulfill those responsibilities.
• The business use can be reasonably substantiated.
Guidelines
For eligible employees, the organization will reimburse 50% of an employee’s monthly cell phone service plan cost.
• This reimbursement is intended to cover business-related usage only.
• The policy does not include reimbursement for the purchase of new devices, upgrades, accessories, or insurance plans.
• Reimbursement is provided upon submission of a monthly statement showing the total cost of the service plan.
• This policy applies to all eligible home office employees and is subject to periodic review.
Reimbursement Process
To receive reimbursement under the organizations accountable plan:
• The employee must have approval from their Department Vice President.
• Upon approval, the employee must complete the Expense Reimbursement Form within 30 days of receipt of cell phone bill.
• The employee must attach a copy of the cellphone bill to the expense reimbursement form.