Home Office Travel Advances
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Effective Date:
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November 2025
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Focus Group:
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Home Office Employees
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Guidelines:
Employees may request a travel advance for approved travel expenses. Requests must be submitted at least two weeks prior to travel and approved by your department Vice President and the Vice President of Finance.
• Advances must be reconciled within 15 days of trip completion.
• Any unused funds must be returned to the organization.
• Failure to account for advances may result in payroll deductions or denial of future advances.
Special Circumstances
• If a trip includes both personal and business purposes, only the business portion is reimbursable.
• Deviations from this policy require pre-approval by your department Vice President and the Vice President of Finance.
Exceptions
Any exceptions to this policy must be approved in writing by the Vice President of Finance prior to travel.
• Advances must be reconciled within 15 days of trip completion.
• Any unused funds must be returned to the organization.
• Failure to account for advances may result in payroll deductions or denial of future advances.
Special Circumstances
• If a trip includes both personal and business purposes, only the business portion is reimbursable.
• Deviations from this policy require pre-approval by your department Vice President and the Vice President of Finance.
Exceptions
Any exceptions to this policy must be approved in writing by the Vice President of Finance prior to travel.