Missionary: Ministry Expense Reimbursements
|
Effective Date:
|
November 2025
|
|
Focus Group:
|
Missionaries
|
Guidelines:
Ministry expense reimbursements are completed in SAP Concur. When receipts are submitted for ministry expenses, and are subsequently approved, missionaries will be issued an ACH deposit from their ministry accounts to cover these expenses.
Expense Reimbursements are paid each week on Friday Morning. The deadline for submission of receipts is the Wednesday prior to Friday’s deposit. If receipts are submitted after this deadline, the payout may occur the following week.
Expense reimbursements MUST be covered by receipts. Per the IRS, reimbursable ministry receipts cannot be older than 60 days. Therefore, they may not be reimbursed as ministry expenses, unless there is a reasonable explanation for the delay in filing, and their submission is approved by the VP of Finance. Expense reports should be submitted at least monthly to avoid this situation.
Expense Reimbursements are paid each week on Friday Morning. The deadline for submission of receipts is the Wednesday prior to Friday’s deposit. If receipts are submitted after this deadline, the payout may occur the following week.
Expense reimbursements MUST be covered by receipts. Per the IRS, reimbursable ministry receipts cannot be older than 60 days. Therefore, they may not be reimbursed as ministry expenses, unless there is a reasonable explanation for the delay in filing, and their submission is approved by the VP of Finance. Expense reports should be submitted at least monthly to avoid this situation.