Time Records Policy

Effective Date:

Focus Group:

​Nonexempt Employees

Purpose:

To ensure compliance with federal and state wage and hour laws by requiring accurate tracking of all hours worked by nonexempt employees. These records are essential for calculating regular and overtime pay and for maintaining proper documentation under applicable regulations.

Guidelines:

1. Timekeeping Requirements

• All nonexempt employees must complete accurate weekly time records reflecting all hours actually worked.
• Time must be recorded daily using the organization’s approved timekeeping system or form.

2. Accuracy and Integrity

• Employees must report all time worked, including:
  • Start and end times
  • Meal breaks
  • Any worked overtime
• Altering, falsifying, or omitting time entries is prohibited and may result in disciplinary action.

3. Supervisor Responsibilities

• Supervisors are responsible for reviewing and approving time records each week to ensure accuracy and compliance.
• Supervisors may not encourage or permit off-the-clock work under any circumstances.

​
4. Payroll Use

• Approved time records serve as the basis for calculating regular wages and overtime compensation according to federal and state law.